AI Decision Support Tool

Decision Check

Assess a proposed AI use

Step 1 What type of data will be used?

Choose the most sensitive category that applies.

Public Already public, non-confidential information Educational resources Materials explicitly consented for public use Restricted Internal documents Partner materials Limited-access records Instructor-owned curriculum (IP) Member interviews Sensitive Any data containing personally identifiable information (PII) Program participant data Staff data Passwords

Step 2 What kind of AI use is proposed?

Select the closest match. “Other / Unsure” keeps the guidance conservative.

Drafting / Writing Creating first drafts, outlines, messages, or plain-language versions. Brainstorming Ideas Exploring concepts, prompts, program ideas, or early planning directions. Summarization Creating concise summaries of notes, documents, meetings, or research. Data Analysis Analyzing datasets, identifying trends, creating tables, or supporting interpretation. Image / Content Generation Creating images, social content, campaign materials, or media drafts. Other / Unsure A use case that does not fit neatly, or needs more review.

Step 3 What tool environment will be used?

If you are not sure where data goes, choose “Not Sure.”

External AI ChatGPT, Claude, Gemini, or another consumer-facing and/or vendor-hosted tool. Internal / Local AI A tool approved, hosted, or configured by the organization. Not Sure The tool’s data handling, settings, or approval status is unclear.